Zimbra Migration: IMAPSync

2015-08-31T18:47:09Z

Secretions:

Zimbra Migration: IMAPSync

2015-08-31T18:38:01Z

Secretions: Blanked the page

Zimbra Migration: IMAP Client Copy

2015-08-31T18:37:35Z

Secretions: Created page with "<strong> * Data Type(s) Migrated: Mail * Required for: POP users not using Outlook * Recommended for: POP users not using Outlook, users that use a mail client </strong> This..."

Secretions: moved Customer-initiated Backups to Customer-initiated Zimbra Account Backups: Title was too vague, could clobber a future title.

Customers can backup their own Zimbra mailbox by exporting it to a .tgz archive. This functionality is accessible through the Zimbra Web Interface in "Import/Export" under "Preferences". However, these backups can also be made through REST requests, either manually through a browser, or automated with a utility such as wget.

Here is the URL format for a REST request to backup an entire mailbox:

https://zimbra.xmission.com/user/account@domain.com/?fmt=tgz

It does require authentication, and standard http authentication can be used. If you type the above URL in your browser (replacing the account name with your own), it should ask you for your Zimbra username and password. Enter that, and the file it saves will be the .tgz archive file for your account.

This can be automated with tools such as wget or curl. Here is an example with wget:

<code><pre>
wget --no-check-certificate --auth-no-challenge --http-user account@domain.com \
--http-passwd password 'https://zimbra.xmission.com/user/account@domain.com/?fmt=tgz' \
-O acctbkp.tar.gz
</pre></code>

This will automatically save the account backup to acctbkp.tar.gz in the current directory. --no-check-certificate is to compensate for a lack of certain CA certificates on some systems, and --auth-no-challenge is to force authentication.

To automate backups (on a UNIX-like system), one could cron a the above command, and use backticks to insert the date into the filename.

<code><pre>
wget -nv --no-check-certificate --auth-no-challenge --http-user account@domain.com \
--http-passwd password 'https://zimbra.xmission.com/user/account@domain.com/?fmt=tgz' \
-O /backups/account_domain_`date +%Y%m%d`.tar.gz 2>&1 | egrep ERROR
</pre></code>

Customer-initiated Zimbra Account Backups

2012-02-24T20:13:09Z

Secretions:

Customer-initiated Zimbra Account Backups

2012-02-24T20:12:39Z

Secretions: Created page with 'Customers can backup their Zimbra mailbox by exporting it to a .tgz archive. This functionality is accessible through the Zimbra Web Interface in "Import/Export" under "Preferenc…'

Customers can backup their Zimbra mailbox by exporting it to a .tgz archive. This functionality is accessible through the Zimbra Web Interface in "Import/Export" under "Preferences". However, these backups can also be made through REST requests, either manually through a browser, or automated with a utility such as wget.

Here is the URL format for a REST request to backup an entire mailbox:

https://zimbra.xmission.com/user/account@domain.com/?fmt=tgz

It does require authentication, and standard http authentication can be used. If you type the above URL in your browser (replacing the account name with your own), it should ask you for your Zimbra username and password. Enter that, and the file it saves will be the .tgz archive file for your account.

This can be automated with tools such as wget or curl. Here is an example with wget:

<code><pre>
wget --no-check-certificate --auth-no-challenge --http-user account@domain.com \
--http-passwd password 'https://zimbra.xmission.com/user/account@domain.com/?fmt=tgz' \
-O acctbkp.tar.gz
</pre></code>

This will automatically save the account backup to acctbkp.tar.gz in the current directory. --no-check-certificate is to compensate for a lack of certain CA certificates on some systems, and --auth-no-challenge is to force authentication.

To automate backups (on a UNIX-like system), one could cron a the above command, and use backticks to insert the date into the filename.

<code><pre>
wget -nv --no-check-certificate --auth-no-challenge --http-user account@domain.com \
--http-passwd password 'https://zimbra.xmission.com/user/account@domain.com/?fmt=tgz' \
-O /backups/account_domain_`date +%Y%m%d`.tar.gz 2>&1 | egrep ERROR
</pre></code>

Zimbra Domain Email and Collaboration Suite

2012-02-24T19:39:13Z

Secretions:

==Zimbra Support Documentation==

*[[General_Email_Settings|Quick Setup and Server Information]]
*[[Zimbra_Email_Client_Configurations|Configure your favorite email client for use with the XMission Zimbra Collaboration Suite]]
*[[Zimbra Filters]]
*[[Zimbra Virtmail Migration|Migrating from Virtual Mail to Zimbra]]
*[[Zimbra_Basics|Zimbra Basics]]
*[[Zimbra_Hosting_Admin|Zimbra Administration]]

==Zimbra Flash Video Tutorials==

'''Zimbra User Interface'''

[http://wiki.xmission.com/assets/webcasts/login.html Login basics]

[http://wiki.xmission.com/assets/webcasts/genprefs.html General Preferences]

[http://wiki.xmission.com/assets/webcasts/fwdvacation.html Setting Forwards & Vacation Notices]

[http://wiki.xmission.com/assets/webcasts/whitelist.html Whitelist Filtering]

[http://wiki.xmission.com/assets/webcasts/Zimbra_Signature.htm Adding Plain Text Signatures]

[http://wiki.xmission.com/assets/webcasts/zimbrahtmlsig.htm Adding HTML Signatures]

[http://wiki.xmission.com/assets/webcasts/spamassassin.html Spam Assassin Filtering]

[http://wiki.xmission.com/assets/webcasts/filtering.html Adding Filters]

[http://wiki.xmission.com/assets/webcasts/outlook_connector.htm How to install and configure the Zimbra Outlook Connector]

'''Zimbra Admin Interface'''

[http://wiki.xmission.com/assets/webcasts/zimbra_newacct.htm Adding Accounts]

[http://wiki.xmission.com/assets/webcasts/addalias.html Adding Email Aliases]

[http://wiki.xmission.com/assets/webcasts/distlist.html Adding Distribution Lists]

==Helpful Tips Posted On Our Transmission Blog==

*[http://transmission.xmission.com/2008/09/19/power-tips-for-xmission-zimbra-collaboration-suite-users-shortcuts/ Keyboard Shortcuts]
*[http://transmission.xmission.com/2008/09/30/power-tips-for-xmission-zimbra-collaboration-suite-clients-zimbra-storage-as-remote-drive/ Remote Drive Mapping of Zimbra Directory]
*[http://transmission.xmission.com/2008/10/10/zimbra-tips-drag-and-drop-zimlet-for-xmission-zimbra-users-via-firefox Drag & Drop with Firefox Zimlet]
*[http://transmission.xmission.com/2008/10/17/zimbra-tip-calendar-sharing/ Sharing Calendars]
*[http://transmission.xmission.com/2008/10/24/zimbra-tip-contacts-management Contacts Management]
*[http://transmission.xmission.com/2009/02/09/why-imap-rules The Benefits Of Using IMAP With Zimbra]

==Advanced Zimbra Topcis==

*[[Customer-initiated Backups]]

==Legacy Email Services==

For Virtual Mail setup information, please see [[Mailcenter & Virtual Mail]]

[[Category:Email|Zimbra]]

Hosted Email:Mutt

2012-01-14T17:16:33Z

Secretions: A space for formatting

Setting up Mutt to work with our Zimbra server is actually quite painless. There are just a few things to know about how Mutt works Zimbra servers:

* Mutt doesn't automatically sync changes to your mailbox. You must either sync manually with "$", change mailboxes, change accounts, or logout then back in. This is to prevent Mutt from automatically deleting mail, should you accidentally press the "d" key on your keyboard, or other accidents.
* Mutt, as of 1.5.11, supports IMAP IDLE, which our Zimbra server supports. However, the default push of new mail is once every 29 minutes. You may want to decrease this time by using the <tt>mail_check</tt> variable, and setting to something like 60 seconds.
* When sending mail in Mutt using Gmail, your sent messages are automatically stored in "[Gmail]/Sent Mail", whether you like it or not. Zimbra doesn't do this. You must actually tell Mutt to save a copy of every message you send, or it will not be saved in the "/Sent" folder on the Zimbra server.
* Mutt does support a vast array of address book options. The "default" is to use a plain text aliases file, and save aliases to it as you interact with contacts via email. You could also hook into a Perl or Python script for querying the Zimbra address book on the server, although that isn't covered here.
* Mutt can subscribe to Zimbra folders in the "Directory" view. Press "c?" to get to the directory view, then press "s" to subscribe to the necessary folder.
* Lastly, this guide shows how to setup Mutt using encrypted passwords on disk using your GPG key, should you wish to run Mutt on a shared server.

With that, let's get started. First, let's encrypt your IMAP and SMTP password with your GPG key. Create a plain text file as <tt>~/.mutt/passwords</tt> with the following contents:

<pre>set imap_pass="password"
set smtp_pass="password"
# d3b07384d113edec49eaa6238ad5ff00</pre>

The last line in that file is just to add entropy to the encrypted file. Should an attacker get access to the system, and wish to break the encrypted file, you will have more entropy with random strings in a commented line (starting with "#", which is critical). That third line was created with <tt>echo foo | md5sum -</tt>. Feel free to use <tt>sha1sum(1)</tt>, <tt>sha224sum(1)</tt>, <tt>sha384sum(1)</tt>, or <tt>sha512sum(1)</tt> as needed. Of course, it's not required to add, so feel free to leave it out, or add more lines as you see fit. It will have no effect on the performance or operation of Mutt, so long as the line is commented out.

Now, encrypt the file, and remove the plain text version securely:

<pre>$ gpg -r [your keyid] -e ~/.mutt/passwords
$ ls ~/.mutt/passwords*
~/.mutt/passwords ~/.mutt/passwords.gpg
$ shred ~/.mutt/passwords
$ rm ~/.mutt/passwords</pre>

This assumes that <tt>shred(1)</tt> is installed. If it is not installed, other utilities like <tt>srm(1)</tt> or <tt>wipe(1)</tt> might be installed to perform the same task, or you may need to install them. Removing the file securely is important, as just using <tt>rm(1)</tt> makes the inode pointing to the file available without actually scrubbing the bits on the filesystem. While difficult, it could be possible to restore the plain text file, and recover the passwords, should the file not be securely wiped.

The only thing left to do at this point is decrypt the file in your <tt>~/.mutt/muttrc</tt>, which is pasted here:

<pre>set copy="yes" # Save sent mail on Zimbra
set from="username@domain.com" # Your XMission email
set folder="imaps://zimbra.xmission.com" # The remote Zimbra IMAP URI
set imap_idle="yes" # Use IMAP IDLE for pushing mail
set imap_user="username" # Your IMAP username
set mail_check="60" # Poll every 60 seconds rather than waiting 24 minutes for new mail
set postponed="+Drafts" # Saving postponed messages on Zimbra for later
set realname="First Last" # Your first name and last name
set record="+Sent" # Save sent mail to "/Sent" on Zimbra
set reverse_alias="yes" # If email is saved in your alias file, show the name of the mail
set signature="~/.mutt/sig.txt" # Your email signature, if any
set smtp_url="smtps://username@zimbra.xmission.com:465" # The SMTPS URI for sending mail
set sort_alias="alias" # Sort the alias file by alias
set spoolfile="imaps://zimbra.xmission.com/Inbox" # Where your inbox is located on Zimbra
set ssl_force_tls="yes" # Force TLS rather than SSL. Supercedes "set ssl_starttls"
source ~/.mutt/aliases # Alias file to store your "address book"
source ~/.mutt/lists # Store any XMission mailing lists here, and respond to the list, rather than "reply to all"
source "gpg --no-tty -qd ~/.mutt/passwords.gpg |" # Decrypt our IMAP and SMTP passwords. The "|" MUST end the string.</pre>

Note that the last line is decrypting your encrypted passwords and is piping the result to Mutt. It is critical that "|" terminates the string, or Mutt will not parse the output, and you will not be able to login. When launching Mutt, you will be asked for your GPG passphrase, then your IMAP and SMTP passwords will be stored in RAM in plain text, so Mutt can use them for logging in. If you also use GPG for signing, verifying, encrypting and decrypting mail, then you may want to use the <tt>gpg-agent(1)</tt> and <tt>gpg2(1)</tt> to cache your GPG passphrase in RAM.

You may wish to add some additional variables to your Muttrc. Here are some sane defaults that I have set:

<pre>set askbcc="yes" # Ask for Bcc: recipients when composing a message
set askcc="yes" # Ask for Cc: recipients when composing a message
set charset="utf-8" # Set the character encoding to UTF8
set certificate_file="~/.mutt/certs" # SASL2 certificate location
set edit_headers="yes" # Edit the headers when composing a message
set envelope_from="yes" # Use quoted-printable encoded message when "From " is at the beginning of a line
set header_cache="~/.mutt/cache/headers" # Location to save cached mail headers
set hostname="foo.xmission.com" # Set your hostname in the headers
set imap_check_subscribed="yes" # Check 'subscribed' folders only
set message_cachedir="~/.mutt/cache/bodies" # Location to save cached mail bodies
set message_cache_clean="yes" # Delete cache files if deleted off the server
set move="no" # Don't move read mail
set pager_index_lines="11" # Show 11 lines of the index when reading messages
set quote_regexp="^([ \t]*[|>:}])+" # Quoted messages (got rid of '#' which is in the default
set sort="threads" # Show message threads by default
set sort_aux="last-date-received" # Sort threads by date received
set use_from # Allow me to switch email addresses in my editor

# Set editor with automatic line wrapping at 75 characters.
set editor="vim '+set textwidth=75 wrap'"

ignore * # Draconian header weed
unignore from date subject to cc user-agent hostname
unignore organization organisation posted-to
unignore x-mailer x-newsreader x-mailing-list
auto_view text/html # Use ~/.mailcap coupled with links2 to view HTML email in text

source ~/.mutt/gnupg # Should you wish to use GPG for signing, verifying, encrypting and decrypting mail
source ~/.mutt/auto_view # User-define auto_view definitions, if any</pre>

That should get you up and running with Mutt. Launch <tt>mutt(1)</tt> from the command line, and start working.

2011-10-05T17:04:41Z

Secretions:

1. Press the [[Image:Ip1.jpg]] home button, tap on the [[Image:Ip2.jpg]] ''Settings'' icon and then tap on the ''Mail, Contacts, Calendars'' option.
:[[Image:ios3-home.png]] [[Image:ios3-settings.png]] [[Image:Ios3-mailcontactscals.png]]
<br/>
<br/>
<br/>
2. Tap ''Add Account''. Under the Add Account menu, tap ''Other'', then ''Add Mail Account''.
:[[Image:ios3-account.png]] [[Image:ios3-other.png]]
<br/>
<br/>
<br/>
3. Type in your account information as shown below. You can optionally change the ''Description'' to whatever you would like.
It will only show up in the settings menu and in the mail app if you have multiple email accounts set up on the phone. When you're done, tap ''Save'' and the phone will verify your account.
:[[Image:ip7-8_generalinfo.png]]
<br/>
<br/>
<br/>
4. You'll now be asked to fill in the server settings. Enter them in as show below. Again, You can optionally change the ''Description'' to whatever you would like.
Tap on ''Save'' when done.
:[[Image:Ip9-10_serverinfo.png]]
<br/>
<br/>
<br/>
5. The device will verify your account one more time.
After the information is checked you will be brought back to the Mail, Contacts, Calendar screen where your email account should now be displayed.
You should be able to send and receive email now.
:[[Image:ip11_final.png]]
<br/>
<br/>
<br/>

Zimbra Basics

2011-07-22T18:54:19Z

Secretions: /* Viewing External Eamil */

==Overview/Logging In==
The Zimbra user interface is a browser-based utility that allows you to manage not only your email but the many collaborative tools available for your use.

To login to the Zimbra user interface, go to http://zimbra.xmission.com and login with your email address and password.

The application tabs near the top of your screen indicate what areas of Zimbra you will be working with. Please note that only customers who have purchased '''Premium Hosted Email''' will see and be able to utilize all the application tabs. If you find that one of these application tabs is missing and would like to have it available, consider upgrading to a higher level of service! For more information, please contact our sales team.

The different application tabs have different features and tools available. They are as follows:

*'''Mail''': Compose, delete, and manage your email.
*'''Address Book''': Create, remove, share, and manage contacts for your email.
*'''Calendar''': Create, remove, share, and manage deadlines, appointments, meetings, etc...(Only available in '''Standard''' and '''Premium''' packages)
*'''Tasks''': Create, remove, share, and manage tasks, including task or project priorities and progress. (Only available in '''Standard''' and '''Premium''' packages)
*'''Documents''': Create, remove, share, and manage documents. (Only available in '''Standard''' and '''Premium''' packages)
*'''Briefcase''': Create, remove, share, and manage items saved to your briefcase. (Only available in '''Standard''' and '''Premium''' packages)
*'''Preference''': Manage your user preferences.

==Change Password==

Changing your password through the Zimbra webmail interface is easy.

* Click ''Preferences'' tab
* Select ''General''
* Click the ''Change Password'' button
* Complete the fields in the pop-up window and click ''Change password'' to complete

==Dragging and Dropping==

A powerful feature of the Zimbra user interface is the ability to "drag and drop" items. Not only can tags, contacts, and emails be dragged and dropped for easy organization, but you will find many features of Zimbra can be moved around via "dragging" and "dropping." For example, you can drag-and-drop emails into different folders, drag tags onto emails or contacts for easy filtering, or even drag and drop folders into other folders.

To drag an item, hold down the left mouse button on the item you wish to move. Then, move the mouse while continuing to hold down the left mouse button. When you wish to drop the item, release the left-mouse button.

Another powerful feature of the Zimbra user interface worth mentioning is multiple selections. You can often select multiples of items you wish to move or be tagged by simply playing a checkmark beside each item you want in your selection. Alternatively, you can even select multiple items by holding down your shift key, using your arrow keys to select anything in the list, and releasing the shift key to complete your selection. These selections can then be moved in giant "clumps," saving you time and energy and helping you to quickly organize items in exactly the way you want them.

==Mail==

===Viewing===

Zimbra offers multiple viewing options.

You can choose to view '''By Conversation''' or '''By Message'''. Most prefer the conversation view as it groups email conversations together.

Zimbra also provides options on how email appears in the web browser. Choose from '''Reading Pane At The Bottom''', '''Reading Pane On The Right''', or '''Reading Pane Off'''. We suggest you try all 3 to see which option best meets your needs.

''TIP'': '''Reading Pane On The Right''' gives the look and feel of the Outlook mail client.

===Viewing External Eamil===

Zimbra allows you to check all your email account through the web interface. Check them separately or create a "universal inbox" for all accounts.

To set up your external account you need the following details:

* '''Account type''' IMAP or POP - This is the type of email the service provider uses, IMAP is best.

* "''Username''' Typically the username is the part before the "@" or it can be the full email address. (example, "sales" or "sales@xmission.com")

* '''Email server''' This is the server name for your external account. (example, mroute01.xmission.com)

* '''Advanced settings''' Your provider should let you know if they do not use standard IMAP (143) or POP (110) port. Please enable "Use an encrypted connection ( SSL) when accessing this server" to secure your email transactions with the external server. The port numbers will change.

'''Receiving external messages to your account'''

When you retrieve your external email messages, the messages and attachments are saved to the folder you specified when you configured your account information.

Messages from your external accounts have to be checked manually. Messages are not automatically received in the Zimbra web client.

If you configured the Inbox to be the folder to save the external account's messages, click Get Mail on the toolbar. Your Inbox folder is updated with all new messages including messages from your external accounts. NOTE: Only POP email accounts can be set for viewing in your Inbox folder.

If you configured another folder for your external accounts, select that folder and click the Get Mail button from the toolbar. Messages are delivered to your folder. Click Refresh to see the latest messages.

NOTE: If accessing a standard (ie non-Zimbra) xmisison.com mail account, use mroute01.xmission.com as the email server, rather than mail.xmission.com.

===Tagging===

Tagging allows you to quickly filter your mail, contacts, tasks, and documents according to your own parameters.

You can create up to seven different colored tags to help you organize your email, contacts, tasks, and documents. To create a new tag, right-click on the '''Tags''' section in the left-hand column and select <span class="button">New Tag</span> and then complete the following:

*'''Tag Name''': This is a description of the tag.
*'''Color''': Using the pull-down menu, select the color you want associated with this tag.

To finish, click <span class="button">Ok</span>.

You will now see the named tag you created beneath the '''Tags''' section in the left-hand column. To tag an email, simply drag the tag from the '''Tags''' section and drop it on the email you would like to tag.

You can even tag multiple messages at once. Just drag your selection of messages to the tag in the left-hand column, and the messages will be tagged accordingly.

Alternatively, you can tag an email by selecting the tag icon from the mail application toolbar.

Tagging is an extremely versatile tool for filtering your email. Once you have tagged a message or messages, you can filter to see only those tagged messages by clicking on the corresponding tag(s) under the '''Tags''' heading. This will show all messages you have tagged throughout all folders. You can even assign multiple tags to the same item!

For example, you may wish to create a tag for "Friends" and a contact for "Co-workers." Alternatively, you may wish to create a tag for "High Priority" and "Low Priority." Ultimately, the possibilities of tagging are limitless and can be created to suit virtually any need.

===Searching===
You can quickly search for an email or emails by typing in any text in the search field and clicking <span class="button">Search</span>. Be sure the pull-down menu beside the text field is set to '''Email'''.

You can also switch to advanced mode by clicking the <span class="button">Advanced</span> button. To close the advanced search options, simply click <span class="button">Advanced</span> again.

Simple searches can be done by just entering a word into the search field.

More advanced searches can be done by specifying a search operator. A search operator is a special keyword followed by a colon, followed by some other parameter specific to that operator. For example:

* '''in:inbox''': The operator is "in" and the parameter is "inbox" - this returns messages which are in the folder named "inbox"
* '''from:someone''': The operator is "from" and the parameter is "someone" - this returns messages which have the word "someone" in their email address

Let's say you wanted to find a particular image your grandmother sent you, but you can't find the email in your inbox. To run a search that would essentially "find all messages from your grandmother that are in your inbox and have an attachment" you would run a search like this: "in:inbox from:grandma@internet.com has:attachment"

You can prefix any keyword with the word "not" to specify items that do not have that criterion -- for example not in:inbox. Search is case insensitive, meaning that "in:inbox" is the same as "in:Inbox".

The following is a list of common search operators:

*'''content''': Specifies text that the message must contain. For example, content:bananas finds all items containing the word "bananas".
*'''from''': Specifies a sender name or email address that is in the From header. This can be text, as in "John Smith III", an email address such as "joe@acme.com", or a domain such as "@zimbra.com".
*'''to''': Same as from: except that it specifies one of the people to whom the email was addressed in the To: header.
*'''cc''': Same as from: except that it specifies a recipient in the Cc: header of the message.
*'''subject''': Specifies text that must appear in the subject header of the message. An example might be subject:"new vacation policy". Use quotes to search for exact match.
*'''in''': Specifies a folder. For example, in:sent would show all items in your 'Sent' folder.
*'''has''': Specifies an attribute that the message must have. The types of object you can specify are "attachment", "phone", or "url". For example, has:attachment would find all messages which contain one or more attachments of any type.
*'''filename''': Specifies an attachment file name. For example, filename:query.txt would find messages with a file attachment named "query.txt".
*'''type''': Specifies a search within attachments of a specified type. The types of attachment you can specify are "text", "word", "excel", and "pdf". For example, type:word "hello" finds messages with attachments that are Microsoft Word documents and searches within those attachments for the word "hello".
*'''attachment''': Specifies any item with a certain type of attachment. For example, attachment:word would find all messages with Word attachments.
*'''is''': Searches for messages with a certain status - for example, is: unread will find all unread messages. Allowable values are "unread", "read", "flagged", "unflagged", "sent", "draft", "received", "replied", "unreplied", "forwarded", unforwarded", "anywhere", "remote" (in a shared folder), "local", "sent", "invite", "solo" (no other messages in conversation), "tome", "fromme", "ccme", "tofromme". "fromccme", "tofromccme" (to, from cc me, including my aliases)
*'''date''': Use this keyword to specify a date, using the format that is default for your browser's locale (for US English the format is mm/dd/yyyy). For example, date:2/1/2007 would find messages dated February 1, 2007. The greater than (>) or less than (<) symbols can be used instead of after or before. >= and <= are also allowed.
*'''after''': Specifies mail sent after a certain date. For example, after:2/1/2007 specifies mail sent after February 1, 2007.
*'''before''': Same as after: except specifies mail sent before the specified date.
*'''size''': Specifies messages whose total size, including attachments, is a specified number of bytes, kilobytes, or megabytes For example, size:12 kb would find messages that are exactly 12K in size. The greater than (>) or less than (<) symbols can be used instead of bigger or smaller.
*'''larger''': Similar to size: except specifies greater than the specified size.
*'''smaller''': Similar to size: except specifies smaller than the specified size.
*'''tag''': Finds messages which have been tagged with a specified tag. For example, tag:amber will find message that have a tag called "amber" applied.

The asterisk (*) can be used as a wildcard in a search to find content that contains words that have similar spellings.

Use the asterisk * as a wildcard after a prefix. For example, the search string '''do*''' returns items such as do, dog, door, etc....

Your searches can even be saved! To save a search, simply click <span class="button">Save</span> on the search bar. You will be prompted to give your search a name. Once you've named your search, you can look up saved searches in the advanced search mode and quickly run them. For example, let's say you often need to find emails you've exchanged with your grandmother. You would type "from:grandma@internet.com" in the search field, and click <span class="button">Save</span>. You could name your search "Grandma's Emails" and quickly run that search whenever you like from the Advanced Search menu!

===Folders===
Creating new folders with the Zimbra user interface is easy. If you wish to create a a folder, simply click on the <span class="button">New Folder</span> button directly above your folders. Alternatively, you can right click on the folder heading or any folder and choose <span class="button">New Folder</span>. You will then be prompted to name your new folder. Once named, the folder will now be displayed along with your other folders in the left-hand column.

Once you have created a new folder, you may move the folder around by simply dragging and dropping it on the location you'd like it to be.

If you would like to rename, delete, or share a folder, simply right-click on that folder and choose the appropriate option from the pop-up menu.

==Address Book==
===Adding Contacts===
There are a few ways to add a new contact to your Address Book.

If you receive an email from someone you'd like to add as a contact, simply right-click on the email and choose <span class="button">Add to Contacts</span> from the pop-up menu. This will automatically bring you to the contact creation screen, where you can define more information for the contact if you wish. Once you are happy with the contact info you've entered, click <span class="button">Save</span> near the upper left corner of the window. You will see a box that says '''Contact Created'''.

If you'd like to create a contact from scratch, click on the '''Address Book''' tab near the top of your screen. Then click <span class="button">New</span> and choose <span class="button">New Contact</span>. This will also present you with the contact creation screen. Enter all the information you would like, and then choose <span class="button">Save</span> near the upper left corner of the window. You will see a box that says '''Contact Created'''.

====Contact Groups====

Within your Address Book, you're not limited to single contacts. You can create multiple '''Contact Groups''' to help you keep organized.

For example, suppose some fellow coworkers and/or friends wanted to form a Book Club. These people are all in your Address Book, but you want to more easily find and email them. You would create a new '''Contact Group.'''

To create a new '''Contact Group''', select the New pull-down menu along your application toolbar by clicking the down arrow beside '''New'''. From here, select "New Contact Group." You will be prompted with the following window:

[[Image:Contactgroups.jpg]]

Simply complete the following:

*'''Group Name''': The name of your new contact group.
*'''Group Members''': You can search for individuals to add in the right-hand column Search field or add members immediately from your domain by selecting one ore more of them and clicking <span class="button">Add</span>. Alternatively, if you wanted to add everyone in the right-hand column, you could just click <span class="button">Add All</span>.

Once you have all the members you want in your new '''Contact Group''' simply click <span class="button">Save</span> along the application toolbar near the top.

===Tagging===

Tagging allows you to quickly filter your mail, contacts, tasks, and documents according to your own parameters. And just as easily as you can tag your email, you can tag your contacts to help you filter through them.

You can create up to seven different colored tags to help you organize your email, contacts, tasks, and documents. To create a new tag, right-click on the '''Tags''' section in the left-hand column and select '''New Tag''' and then complete the following:

*'''Tag Name''': This is a description of the tag.
*'''Color''': Using the pull-down menu, select the color you want associated with this tag.

To finish, click <span class="button">Ok</span>.

You will now see the named tag you created beneath the '''Tags''' section in the left-hand column. To tag a contact, simply drag the tag from the '''Tags''' section and drop it on the contact you would like to tag.

You can even tag multiple contacts at once. Just drag your selection of contacts to the tag in the left-hand column, and the messages will be tagged accordingly.

Alternatively, you can tag a contact by selecting the tag icon from the contact application toolbar.

Tagging is an extremely versatile tool for filtering your email and contacts. Once you have tagged a contact or contacts, you can filter to see only those tagged by clicking on the corresponding tag(s) under the '''Tags''' heading. This will show all contacts you have tagged throughout all folders. You can even assign multiple tags to the same contact!

For example, you may wish to create a tag for "Friends" and a contact for "Co-workers." As with tagging email, the possibilities of tagging contacts are limitless and can be created to suit virtually any need.

===Searching Contacts===
You can quickly search for a contact or contacts by typing in any text in the search field and clicking <span class="button">Search</span>. Be sure the pull-down menu beside the text field is set to '''Contacts'''.

You can also switch to advanced mode by clicking the <span class="button">Advanced</span> button. To close the advanced search options, simply click <span class="button">Advanced</span> again.

===Additional Address Books (Create, Add Contacts, Delete, etc...)===

It is even possible to create multiple address books to help you manage your contacts. To create a new address book, select the '''Address Book''' tab and then select <span class="button">New</span> and choose <span class="button">New Address Book</span>. You will be prompted to name your new address book and select a location to store it. Once you click <span class="button">Okay</span>, you will see your new address book listed under the '''Address Books''' heading on the left-hand column.

Alternatively, to create a new address book you may right-click on the '''Address Books''' heading on the left-hand column and select <span class="button">New Address Book</span>.

==Preferences==
===Auto-Reply===
To set an "auto-reply" or "vacation" message, click on the '''Preferences''' tab and then select the '''Mail''' tab. Under '''Receiving Messages''', check the box enabled "Send auto-reply message." Then, be sure to fill in the box below with the message you would like sent when someone sends you an email.

[[Image:Autoreply.jpg]]

Be sure to click <span class="button">Save</span> near the upper-left corner of the window to save your changes.

===Filters/SPAM Filtering===
Enabling SPAM filtering with the Zimbra user interface is quick and simple. First, click on the '''Preferences''' tab and then select the '''Mail Filters''' tab. If you have any previous filter rules, you will see them here. To create a rule that helps prevent most SPAM from making it to your mailbox, click on <span class="button">New Filter</span>. You will see the following screen:

[[Image:Xspam.jpg]]

Enter the following information:

*'''Filter Name''': This is a description of the rule you are creating. For this default SPAM rule, you may just wish to call it "X-Spam Level" or "Spam Rule."
*Choose "any" from the pull-down menu so that the first text reads "If any of the following conditions are met."
*Choose "Header Named" from the pull-down menu and enter "X-Spam-Level" in the text box that follows it.
*Choose "contains" from the second pull-down menu and enter five asterisks ("*****") in the last text box.
*From here, you can choose to have your SPAM messages either sent to your Junk Folder or discarded entirely. Beneath the prompt "Perform the following actions," select either "Discard" or "File into folder" depending on your preference.
*Finally, click <span class="button">Ok</span> to save your changes.



[[Category:Hosted Email|Zimbra]]