Zimbra Basics - Revision history

Jab: /* Signatures */

2023-04-05T21:17:21Z

Signatures

← Older revision		Revision as of 15:17, 5 April 2023
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	From your preferences, select Signatures as seen in the image below<br>		From your preferences, select Signatures as seen in the image below<br>

	[[File:Zimbra Signatures.png]]		[[File:Zimbra Signatures.png]]

	On the right side of the screen you can select New Signature and design your signature as seen below		On the right side of the screen you can select New Signature and design your signature as seen below

	[[File:Zimbra_Signatures_2.png]]		[[File:Zimbra_Signatures_2.png]]

	* Format in Plain Text is just that a Plain Text signature. You can also choose Format in HTML and use Color and Images in your Signature.		* Format in Plain Text is just that a Plain Text signature. You can also choose Format in HTML and use Color and Images in your Signature.
	* Using Signatures - Primary account - If you have multiple signatures you can select what signature you need for new emails or replies and forwards.		* Using Signatures - Primary account - If you have multiple signatures you can select what signature you need for new emails or replies and forwards.


	==Document and File Sharing==		==Document and File Sharing==

Jab: /* Change Password */

2023-04-05T21:16:35Z

Change Password

← Older revision		Revision as of 15:16, 5 April 2023
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	Contact your Domain Administrator as they can perform password changes. XMission will not change end user mailbox passwords.		Contact your Domain Administrator as they can perform password changes. XMission will not change end user mailbox passwords.

	[[File:Zimbra_changePassword_2.png]]		[[File:Zimbra_changePassword_2.png]]

John: /* Change Password */

2022-05-26T19:56:29Z

Change Password

← Older revision		Revision as of 13:56, 26 May 2022
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	XMission recommends using secure passphrases consisting of multiple words and special characters since they can be much easier to remember.		XMission recommends using secure passphrases consisting of multiple words and special characters since they can be much easier to remember.

	* Ideally it is best to use longer, more complex pass phrases to properly protect yourself, and your company, from hackers. Our Zimbra system supports passwords up to 64 characters. We request a minimum password length of 12-15 characters.		* Ideally it is best to use longer, more complex pass phrases to properly protect yourself, and your company, from hackers. Our Zimbra system supports passwords up to 128 characters. We request a minimum password length of 12-15 characters.
	* Shorter passwords require use of at least 1 of the following: UPPER CASE letter, lower case letter, special characters, and a numeral to meet minimum security requirements.		* Shorter passwords require use of at least 1 of the following: UPPER CASE letter, lower case letter, special characters, and a numeral to meet minimum security requirements.
	* Passwords expire after 1 year and must be changed at that time. Changing more frequently is advised.		* Passwords expire after 1 year and must be changed at that time. Changing more frequently is advised.

John at 23:08, 18 November 2020

2020-11-18T23:08:16Z

← Older revision		Revision as of 17:08, 18 November 2020
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	Zimbra quota measured as follows: 1 GB = 1024 MB		Zimbra quota measured as follows: 1 GB = 1024 MB

			==System Limits==

			XMission provide hosted Zimbra for business email needs. Certain limits apply per organization, domain, and user level.

			* Recipients addressed per hosted email domain per day
			** 100,000 recipients external to the organization, with no hard quota on recipients internal to the organization
			** XMission Hosted Zimbra business email service is not intended for bulk email services.

			* Maximum size of any hosted Zimbra mailbox
			** 50 GB (51,200 MB)
			** This is a hard quota and cannot be changed.

			* Maximum aliases
			** 50 aliases per user level mailbox
			** There is no limit to suffix-support mailbox aliases user+suffix@example.com
			** 10 domain aliases per organization domain

			* Recipients addressed per user per day using on business domain
			** 5,000 recipients external to the organization
			** Internal domain email unlimited

			* Number of recipients per message
			** 500 - hard coded limit
			** Bulk mailing should use external service

	==Dragging and Dropping==		==Dragging and Dropping==

John: /* Quota */

2020-11-18T22:49:43Z

Quota

← Older revision		Revision as of 16:49, 18 November 2020
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	[[Image:1zimbraquota2.png]]		[[Image:1zimbraquota2.png]]

			Zimbra quota measured as follows: 1 GB = 1024 MB

	==Dragging and Dropping==		==Dragging and Dropping==

John: /* Junk/SPAM Filtering */

2019-02-08T18:21:23Z

Junk/SPAM Filtering

← Older revision		Revision as of 12:21, 8 February 2019
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	<blockquote style="background-color: lightblue; border: solid thin grey;">It's important to remember that spammers make every effort to make messages look legitimate, and that many legitimate messages may have systemic problems that cause them to look like SPAM. Ultimately, in the immortal words of the great Grant Sperry, "Fighting SPAM is more of an art than a science."'</blockquote>		<blockquote style="background-color: lightblue; border: solid thin grey;">It's important to remember that spammers make every effort to make messages look legitimate, and that many legitimate messages may have systemic problems that cause them to look like SPAM. Ultimately, in the immortal words of the great Grant Sperry, "Fighting SPAM is more of an art than a science."'</blockquote>

			Zimbra Base Business mailboxes use the following method to configure unwanted mail settings.

			https://wiki.xmission.com/Zimbra_Spam_Filtering#Zimbra_Base_Filtering

	[[Category:Zimbra\|Basics]]		[[Category:Zimbra\|Basics]]

John: /* Change Password */

2017-10-18T18:57:50Z

Change Password

← Older revision		Revision as of 12:57, 18 October 2017
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	'''Password requirements:'''		'''Password requirements:'''

	~~XMission recommends secure passphrases consisting of multiple words since they can be much easier to remember~~.		This blog post on email and password security is extremely informational: https://xmission.com/blog/2017/10/17/best-practices-for-zimbra-email-security

	* Ideally it is best to use longer, more complex ~~passwords~~ to properly protect yourself, and your company, from hackers. Our Zimbra system supports passwords up to 64 characters. We ~~advise using~~ a minimum password length of 12-15 characters.		XMission recommends using secure passphrases consisting of multiple words and special characters since they can be much easier to remember.

			* Ideally it is best to use longer, more complex pass phrases to properly protect yourself, and your company, from hackers. Our Zimbra system supports passwords up to 64 characters. We request a minimum password length of 12-15 characters.
	* Shorter passwords require use of at least 1 of the following: UPPER CASE letter, lower case letter, special characters, and a numeral to meet minimum security requirements.		* Shorter passwords require use of at least 1 of the following: UPPER CASE letter, lower case letter, special characters, and a numeral to meet minimum security requirements.
	* Passwords expire after 1 year and must be changed at that time. Changing more frequently is advised.		* Passwords expire after 1 year and must be changed at that time. Changing more frequently is advised.
	* You ~~cannot~~ re-use your current password.		* You can never re-use your current password.
	* Please allow 15 minutes for your new password to propagate through the system.		* Please allow 15 minutes for your new password to propagate through the system.
	* Write your password down in a secure ~~place~~ until you memorize it then destroy the note.		* Write your password down in a secure location until you memorize it then destroy the note.
	* Here is a quick and easy to understand visual tutorial on password security: https://xkcd.com/936/

	XMission Personal Premium accounts must change their password here: https://xmission.com/password		XMission Personal Premium accounts must change their password here: https://xmission.com/password

John: /* Change Password */

2016-11-03T21:55:27Z

Change Password

← Older revision		Revision as of 15:55, 3 November 2016
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	* Complete the fields in the pop-up window and click ''Change password'' to complete.		* Complete the fields in the pop-up window and click ''Change password'' to complete.

			Contact your Domain Administrator as they can perform password changes. XMission will not change end user mailbox passwords.
	[[File:Zimbra_changePassword_2.png]]		[[File:Zimbra_changePassword_2.png]]

John: /* Sharing Briefcase Files Externally */

2016-03-23T20:00:14Z

Sharing Briefcase Files Externally

← Older revision		Revision as of 14:00, 23 March 2016
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	You can share your XMission Zimbra files with other non-XMission users by uploading them to your Zimbra Briefcase.		You can share your XMission Zimbra files with other non-XMission users by uploading them to your Zimbra Briefcase.

	Select Briefcase ~~from the~~ Zimbra ~~menu~~ and create New Folder.		Select Briefcase tab inside your Zimbra webmail and create New Folder.

	Grant an external user access to the Briefcase by right-clicking on the new folder and select Share Folder.		Grant an external user access to the Briefcase by right-clicking on the new folder and select Share Folder.

John: /* Document and File Sharing */

2016-03-23T19:59:04Z

Document and File Sharing

@@ Line 351: / Line 351: @@
 Files in Briefcase are copies of the original file, whether the file is on your computer or an attachment to your email. Changes you make to files in your briefcase do not change the original file.
 '''NOTE''' This feature is only available with a Zimbra Premium account. If you wish to use this feature and you do not have a Premium account, please contact our sales department.
@@ Line 376: / Line 378: @@
 '''Note:'''   If you selected the wrong briefcase, you can use drag and drop to move the file to the correct Briefcase folder.
 *If the file is too large, a warning displays. Files that you upload impact your account quota.
 [[Category:Zimbra]]