Difference between revisions of "Voice Troubleshooting"

Latest revision as of 14:30, 29 March 2024

XMission Voice Troubleshooting and Help

Welcome to XMission Voice, we hope that you'll be able to find some common answers for troubleshooting and/or using your XMission Voice service. If you have gone through all of the troubleshooting steps and still find that you are having issues, or your issue is not covered in this section, please contact our 24 hour Technical Support department.

• If at all possible, please contact Technical Support on a separate line such as a cell phone, with a phone plugged into the telephone adapter nearby.

Before calling Technical Support, please try a "powercycle" of your voice adapter. This is able to be completed by unplugging the black power cable from the back of the telephone adapter, and leaving it unplugged for exactly 1 minute. The adapter is most likely installed by your Fiber Equipment or Router.

Q: My service was just installed, or I've connected my telephone adapter for the first time. I have no dial tone, and calls to my XMission Voice number go straight to voicemail

A: Check the lights on the front of your telephone adapter. The POWER, INTERNET and PHONE 1 (and PHONE 2 if you have 2 lines) lights should be lit up green or blue and the ETHERNET light should be blinking. 

  * If none of the lights are lit up, make sure the power cable is plugged in securely to the back of the telephone adapter. 

  * If ETHERNET is not blinking, but the POWER light is blinking, check to see if the Ethernet cable between the telephone adapter, the Fiber device on port GE4 (for UTOPIA customers) or the port on your router/ switch (Business, Lehi or Yellowstone Fiber (YSF) customers) is secure. 

  * Try using a different Ethernet cable if you're able to.

  * If your adapter is connected to your personal router; Check to see if you have internet access by trying to visit any webpage while you have your computer wire connection plugged into a port on your Router, or check the Internet light on your Router to see if it is blinking and is the same color as the power light (If the light is Amber/Yellow/Red this indicating no internet is established). If there is no internet, the voice service will not work.

Q: I can make calls from my XMission Voice line just fine, but when people try to call me, all they get is a busy signal.

A: You may have accidentally enabled the DND (Do Not Disturb) feature on your line. 

  * Try dialing *79 on your phone. 

A: If you have activated "Call Forwarding" may have been enabled but going to a line which is busy. 

  * Try disabling call forwarding by dialing *73

Q: I notice that calls are noisy, scratchy and generally of low quality (Or callers tell me that my voice sounds far away, scratchy or noisy)
XMission is Digital Voice (aka VoIP), the well known "STATIC" during a phone call is a major issue with analog voice services (aka Qwest/CenturyLink). XMission voice does not have static, if there is quality issues its going to be broken voices and/or dead air. (Think of it like your cell phone, when you have a bad connection. You don't have static you just miss every-other word). The following steps can be done to check/ resolve quality issues.

A: Please take a single corded phone over to the telephone adapter, and plug it into the PHONE 1 port on the back of the unit, and try your call again. 

  * If you find that the call issues have gone away, then the home phone wiring may be to blame or the cordless phone you were using is experiencing interference. 

 Note: House Wiring - XMission is not responsible for house wiring. If the home wiring is damaged or not stable you will need to have an electrician come repair/ correct wiring. (Fail points can be where Fiber Installer spliced in, exterior junction box, Wall Plate)

Q: I've used the call forwarding, call blocking, or other star code feature with providers in the past, but when I use call forwarding with XMission Voice, I do not hear a dial tone after entering the option to confirm that the option has been enabled.

A: Depending on your Telephone Adapter, this may be normal. You will not hear a confirmation tone or a voice telling you if its active/deactivated. But note after about 30 seconds or so, you should hear a busy signal. 

Q: I'm trying to use 2 different star codes at once (such as caller ID blocking, and call waiting disable) but all I get is a busy tone after I start to dial the second star code

A: You cannot stack star codes on top of each other using the phone. However, these features can be enabled all at once using the phone options portal through your computer's web browser.

Q: How can I check my voicemail when I'm away from home?

A: The easiest way would be to use https://call.xmission.com . You can access that address and your voice mail as well as your phone options from any internet connected computer in the world. 

  * Alternately, you can dial your XMission Voice phone number, and press star (*) when you hear your voicemail greeting then enter your pin when asked. 

Q: My CALLER ID display shows my phone number, but is showing UNKNOWN as the name, or My CALLER ID display is showing the wrong date/time.

A: Contact XMission Technical support to fix this issue. 

Q: My Caller ID is showing a lot of Robo in the ID.

A: The 'Robo?' part of the call ID maybe due to the XMission Voice number being forward is back to your XMission Voice number.

  * We suggest to do one of the following, dial *73 (Deactivate Call Forwarding), log into the Call Portal or contact XMission's tech support to either turn off forwarding or change the forward number to a different number.

Q: I use my own answering device for voice messages. How can I turn off the XMission Voicemail forwarding?

A: If you have the voice portal enabled, you can do this from the phone options, forwarding options. If you do not have the voice portal enabled, please contact XMission Technical Support and we can disable the voicemail forwarding for you. 

Q: I want my phone to ring more than 4 times before the call goes to voicemail.

A: If you have the voice portal enabled, you can extend the amount of time it takes before a call is forwarded to voicemail.

  * This length is not measured in number of rings, but in seconds (Default is 25 seconds, which equals 4-5 rings) and you can set a max time of 180 seconds. If you do not have the voice portal enabled, please contact XMission Technical Support and we can set the ring time for you. 

Q: I am having trouble sending or receiving faxes, or establishing a data connection using a dial up modem.

A: XMission does not officially support faxing or other data transmission over VoIP. 

  * There are many limitations which will not allow us to guarantee that these services will work properly with XMission Voice. If customers do require the ability to fax, we recommend that they purchase a different telephone adapter (Sipura SPA-2100) which supports the t.38 faxing codec. XMission Voice does not provide this adapter and it will have to be purchased separately. Even with this adapter, we are still unable to guarantee 100% fax compatibility.

  * XMission Voice does not support and cannot guarantee compatibility with devices which use a modem to communicate. This includes dial up modems, set top boxes (such as Tivo, Satellite receives and such) or any other modem device.

  * XMission does offer a E-Fax subscription that can be added to any account.

Q: I want my phone number registered as an unlisted number.

A: XMission does not publish our numbers to the white pages.

Q: I hear double/ triple beep when I pick up the handset but there are no voice mail when I dial *98 or when I push the Voice Mail button.

A: The reason maybe that you have a answering machine feature on the phone handset and the XMission voicemail is also enabled. The best solution is to either disable the answering machine for the phone system or the XMission voicemail. 

  * To disable on the phone system you will need to refer to the manual. To disable the XMission voicemail either log into the Call Portal or contact XMission's tech support.

XMission Voice with your Personal Router

XMission Voice is sold to be used on XMission Internet, however it can used on non-XMission (mostly for business services) connections and through your personal equipment. However most consumer based routers have a protocol called SIP ALG in place that can cause issues with your voice service. If you are having issues with:

• One way audio
• Device registration
• Call Quality issues

Please review our documentation on what SIP ALG is and how to disable it.

• Disable SIP ALG

XMission Voice Portal

For issues regarding the voice portal and accessing your phone options. You can access these features at http://voice.xmission.com

I've tried to access voice.xmission.com but it's telling me that my PIN code is invalid, or is saying that I need to change my pin code

Please pick up your XMission Voice line and dial *98, followed by option 0, and then option 5, to change your voicemail PIN code. For security reasons, we do not allow access to voice.xmission.com using the default pin code.

Where is the play button? How do I listen to my voice mail?

Simply click on the CALLER ID info of the call you wish to listen to. Playback should begin immediately, and you will also be presented with a bar below the CALLER ID info and a timer to the right which indicates which part of the message you're listening to. TO pause, click on the CALLER ID info again.

I cannot listen to my voicemail when I click on the text. All I get is a dialog which wants me to download a file

The security software on your computer is blocking flash from playing within web pages. Try disabling the software or allowing voice.xmission.com on the security software.

You may have a flash blocker enabled on your web browser. Try disabling it for voice.xmission.com or allowing voice.xmission.com for that plugin.

You may not have the flash plugin installed for your web browser. Visit http://get.adobe.com/flashplayer to download the plugin for your browser.

You may be using an older browser which does not support flash or the code for the voice portal. We recommend the latest version of Mozlla Firefox or Google Chrome

Can I download my voice mail?

Yes! Simply right click on the CALLER ID text, and select the Save Link As or Save File As or Save Location As (this option may be different depending on your browser). You should be presented with a dialog which allows you to specify the location where you wish to save the file. Clicking on Save will begin the download.

Can I have my voice messages emailed to me?

Yes! Under the voice portal, in Voicemail Options, make sure that the email address where you wish to receive these voice messages sent to is entered in that field, and then under Attach Audio, select Yes. Please note that these emails will take up much more space in your mailbox than a normal email would. You will want to check with your email provider to see how much email storage space you have available to you, and check your email to clear out messages so that you do not go over your storage quota.

After listening to a message in the voice portal, I still get the dial tone on my XMission Voice phone which indicates that I still have new messages.

When you listen to messages in the voice portal, the messages are not marked as listened to.

I looked in the Call Log, but I don't see every call that's made from my XMission Voice number

The Call Log only logs calls which have gone to your voicemail either directly or after ringing several times.