Difference between revisions of "Zimbra FAQ - White Label"

Revision as of 14:36, 29 March 2016

XMission provides a number of services oriented to resellers, channel partners, and organizations with white label requirements.

The following FAQ provides answers to the most common questions. If we are missing anything please send requests to zimbrasales@xmission.com and we will get it added.

Please note, anywhere that we reference a variant of the "example.com" you will replace this with your primary Zimbra domain associated with your XMission Zimbra services.

Let's begin.

What mailbox service levels are available?

XMission provides two service levels for resellers and white label environments: Basic and Professional. Zimbra Infrastructure customers with a dedicated environment may have additional mailbox levels available based on needs.

Do Basic accounts support portable devices?

Absolutely, yes. They support IMAP for all portable devices and desktop applications. As well, they have webmail access. Although the Base account mobile webmail isn't as feature rich as the Premium mobile webmail experience.

The Professional accounts support portable devices with both IMAP and ActiveSync.

What are the differences between the Basic and Professional mailboxes?

Link a chart or white paper here.

How many static IP addresses and SSLs are required?

Typically only a single IP address and SSL certificate is required. This allows you to establish your domain as the "email gateway" for your customer base. When you setup your domain as the "email gateway" for your customer base this only requires one Static IP address and one SSL certificate. Best practice is to upgrade an existing SSL certificate to wildcard and utilize a generic subdomain practice such as email.example.com or zimbra.example.com.

A secondary advantage establishing your domain as the email gateway provides is that if you ever change email platforms in the future end users would not have to change settings.

What branding options are available?

XMission can provide your choice of either a generic Zimbra branded login and webmail page or a custom branded login and webmail page. The choice is entirely yours. Both options require use of a Static IP address and SSL certificate.

Reference this document: http://wiki.xmission.com/Customer_branded_Zimbra_webmail

What SSL providers can you work with?

All commercially available SSL providers.

Information on CSR for SSL generation can be found here: http://wiki.xmission.com/Customer_branded_Zimbra_webmail

What if a customer requires their own branding on the login and webmail page?

Same as above. It requires purchase of another Static IP and SSL cert for their domain. You will be billed for the IP address and server configuration to fit the brand to the page.

What Zimbra themes are available?

By default you are provided with access to all Zimbra themes. Please note, the custom logo integration may not be visually pleasing with all possible Zimbra themes. Customers may also limit the themes available to the end user. This service can be made available upon request.

End user impact when migrating MX records?

There can be some impact when the new mailboxes are created on the XMission Zimbra servers and when updating MX records.

When a domain is added to the XMission Zimbra system any email sent from other XMission email customers will hit the local servers first and stay here, regardless of MX record settings. This is not a common occurrence but it can happen. This most commonly happens when you move your domain to XMission and any correspondence with XMission sales and support will land on the local servers.

What about A records?

It is advisable to create an A record entry for your email gateway domain and MX records.

The A record for your email gateway domain, email.example.com, will point to 166.70.11.31.

Then create an A record for mx.example.com and point it to 166.70.12.20. You then will point all your customer domains to mx.example.com. (Point your domain there as well.) This makes sure that your customer emails go through XMission spam filtering service. It is important to remove the mx setting for the previous mail provider on your domains.

Where do I point MX records

As noted above, you can point your MX records to mx.xmission.com or if you are using an A record point them to mx.example.com.

How do I add a domain to the Zimbra system?

Simply contact zimbrasales@xmission.com with the request.

Can a single account have domain admin rights to multiple domains?

Absolutely. XMission can add your admin account to the domain admin list on your client domains. As well, you can grant domain admin rights to your end users by following these instructions: http://wiki.xmission.com/Hosted_Email:_Admin_Panel#Granting_Domain_Administrator_Access

How are mailboxes created?

You create mailboxes by logging in to the domain admin panel and create the mailbox account. http://wiki.xmission.com/Hosted_Email:_Admin_Panel#Creating_an_Account

Can I limit the number of mailboxes that can be created for a domain?

Yes, XMission can set a hard limit on the number of mailboxes that can be provisioned to a domain. Please contact support@xmission.com with this request. Be sure to indicate that you are a white label customer inside the correspondence.

What migration assistance is available?

Zimbra provides a number of useful migration tools that can be found inside the domain administrator control panel. https://zimbraadmin.xmission.com or https://zimbraadmin.example.com

Depending on the situation XMission may be able to perform migration services for large customers on a consulting basis. Fees will apply.

How are mailboxes deleted?

Mailboxes are deleted via the domain admin control panel. http://wiki.xmission.com/Hosted_Email:_Admin_Panel#Deleting_a_Zimbra_mailbox

It is important to note that any provisioned mailbox is billed to your account. Changing an account status is not the same as deleting the account and will still be billed.

How is spam and virus filtering handled?

Explanation of how XMission spam and virus filtering works: https://xmission.com/blog/2013/08/14/how-xmission-spam-and-virus-filtering-works

XMission efforts to mitigate impact of spam on customers: https://xmission.com/blog/2015/01/30/xmission-initiates-legal-fight-against-spammers

What if my user is complaining about spam?

The spam filtering system requires some training by the end user. To do this please advise them use the "Spam" button in the Zimbra webmail interface. (You can also use keyboard shortcut of "m+s" to quickly mark as spam.)

Any filters or mailing lists you had on the previous mail system would not transfer over in migration. You users will set those up again in the Preferences tab of Zimbra webmail.

Does this work with Outlook?

Yes. Basic mailboxes can use IMAP settings with Outlook. Professional mailboxes can utilize the Zimbra Connector for Outlook (ZCO). The ZCO can be found in the Tools section of the domain admin control panel.

Who changes customer passwords?

You do via the domain admin control panel. Your end users with domain admin rights may also change passwords. As a security measure XMission support staff will never change mailbox passwords.

Is it possible to have Zimbra set up with only aliases and/or distribution lists?

This requires a minimum of 1 mailbox per domain. It can be a Basic account to control costs.

How to do I get support?

XMission provides Tier 2 support to you and your team to address customer support concerns that you cannot address on your own.

The absolute best resource for your Tier 1 support needs is the XMission wiki. https://wiki.xmission.com The bulk of all your customer support requirements can be met with the documentation provided in the wiki. If there is anything missing please contact zimbrasales@xmission.com and request a new article on the topic.

• Email: support@xmission.com Please indicate you are a reseller in the subject line. Typical same or next business day response.
• Phone: 801-539-0852 x 4 or 877-964-7746 x 4 - All hours response.
• Live Chat: https://livesupport.xmission.com - All hours response.

Again https://wiki.xmission.com is your best resource for general Zimbra support.

You may also reference the official Zimbra support forums: https://forums.zimbra.org

How do I securely share information with XMission staff?

Any sensitive information you need to provide XMission should only be shared using https://secrets.xmission.com. You enter the note information on the ecrets page, create a custom url, and then share that URL with your XMission agent.